1. Commence coordinating early enough in the year so that you don't have to hurry around at the last minute.
2. Make a list of everything you need and cross off each thing as you complete it. Even if you are distributing duties to different people keep the main list and ask everyone to let you know as they finish. Making plans for a Christmas party can be stressful, so you wish to make sure you can keep a running tally of what has already been completed and what needs completing.
3. Provide each person who is helping with ideas where to find the things they need. You don't have to do the shopping for them but just be a helpful resource.
4. Be prepared for emergencies such as someone getting sick or having an emergency when they were supposed to be helping. Always have a back up plan in case of an emergency.
5. Each person who is part of the Christmas party coordinating committee must fully understand his or her job. Ensure you are always on hand in case there are any questions or points you have to clarify.
6. Schedule regular meetings with your committee. You can use these meetings to check developments as well as respond to any questions that anyone may have. You can begin with monthly meetings and schedule them more often as it gets closer to the date of your Christmas party.
7. If the party of off-site make sure everyone knows where the venue is and will be able to direct others if the need arises. Encourage your committee to do a trial run to the venue so that they will not be late when it's time for the party.
8. Assign your committee jobs even during the pre-planning stage. Each person can be responsible for checking costs for various things that are crucial when arranging a Christmas party. Perhaps one person can price venues, another can price decorations and the others can divide the food items.
9. Before you begin arranging the company Christmas party, make a decision about budget. Will the staff share the price or will there be a budget to support the whole party? If so, what is achievable within that budget?
10. Choose what type of entertainment you wish to have. This is something that must be voted upon by the committee as well as the employees of the company and be appropriate for all employees.
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